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MISS GRAND UNITED KINGDOM – PRIVACY POLICY

Miss Grand United Kingdom (“Miss Grand UK”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

This policy applies to all applicants, contestants, titleholders, judges, partners, sponsors, volunteers, and website users.

1. WHO WE ARE

Miss Grand United Kingdom is operated by:

Pageants Planet Ltd
(Registered in England and Wales)

For the purposes of data protection law, Pageants Planet Ltd is the Data Controller.

2. PERSONAL DATA WE COLLECT

We may collect, store, and process the following categories of personal data:

2.1 Identity & Contact Data

  • Full name

  • Date of birth

  • Gender

  • Nationality and residency status

  • Postal address

  • Email address

  • Telephone number

2.2 Application & Competition Data

  • Application forms and questionnaires

  • Photographs and videos

  • Biographical information

  • Measurements and physical details (where relevant)

  • Social media handles

  • Interview notes, scores, and judging feedback

2.3 Financial Data

  • Payment confirmations and transaction records
    (We do not store full debit/credit card details. All payments are processed securely by third-party payment providers.)

2.4 Technical & Usage Data

  • IP address

  • Browser type and device information

  • Website usage data

  • Cookies and analytics information

3. HOW WE COLLECT YOUR DATA

We collect personal data when you:

  • Submit an application or registration form

  • Make a payment

  • Contact us via email or website forms

  • Interact with us on social media

  • Attend Miss Grand UK events

  • Provide data through third-party service providers (e.g. photographers, payment processors)

4. HOW WE USE YOUR DATA

We use your personal data to:

  • Process applications and registrations

  • Administer and manage Miss Grand UK competitions

  • Communicate important information, schedules, and updates

  • Organise events, rehearsals, appearances, and travel (where applicable)

  • Process payments and maintain financial records

  • Promote Miss Grand UK and affiliated events

  • Comply with legal and regulatory obligations

5. LAWFUL BASIS FOR PROCESSING

We process your personal data under the following lawful bases:

  • Consent – where you have given explicit permission

  • Contractual necessity – to fulfil competition and participation obligations

  • Legal obligation – where required by law

  • Legitimate interests – to operate, promote, and protect Miss Grand UK

6. MEDIA, PUBLICITY & IMAGE RIGHTS

By applying to or participating in Miss Grand UK, you consent to the use of your:

  • Name

  • Image and likeness

  • Voice

  • Photographs and video footage

  • Biographical information

For:

  • Websites and social media

  • Press, publicity, and marketing materials

  • Advertising and promotional campaigns

  • Broadcast and digital platforms

This consent is worldwide, royalty-free, and may continue after your participation has ended.

7. SHARING YOUR DATA

We may share your data with:

  • Miss Grand International

  • Judges and official staff

  • Event venues and service providers

  • Photographers, videographers, and media partners

  • Payment processors and IT service providers

We do not sell your personal data to third parties.

8. INTERNATIONAL DATA TRANSFERS

Where required (e.g. for Miss Grand International participation), your data may be transferred outside the UK or EEA.
Appropriate safeguards will be applied to ensure your data remains protected.

9. DATA RETENTION

We retain personal data only for as long as necessary:

  • Application and competition data: up to 24 months

  • Financial records: as required by UK law

  • Media and promotional content: retained indefinitely unless removal is legally required

10. DATA SECURITY

We use appropriate technical and organisational measures to protect your data, including:

  • Secure servers and encrypted systems

  • Limited access to authorised personnel only

  • Secure third-party payment processing

11. YOUR RIGHTS

Under UK GDPR, you have the right to:

  • Access your personal data

  • Request correction of inaccurate data

  • Request erasure of your data (where applicable)

  • Restrict or object to processing

  • Withdraw consent at any time

  • Lodge a complaint with the Information Commissioner’s Office (ICO)

12. COOKIES

Our website uses cookies to improve functionality and analyse website traffic.
You can control or disable cookies through your browser settings.

13. THIRD-PARTY WEBSITES

Our website may contain links to third-party websites. We are not responsible for their privacy policies or practices.

14. CHANGES TO THIS PRIVACY POLICY

We reserve the right to update this Privacy Policy at any time.
Any changes will be posted on our website and take effect immediately.

15. CONTACT US

For privacy-related enquiries or to exercise your data rights, please contact:

Email: [insert official email]
Organisation: Pageants Planet Ltd – Miss Grand United Kingdom

16. ACCEPTANCE

By using our website, submitting an application, or participating in Miss Grand United Kingdom, you confirm that you have read and understood this Privacy Policy.

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